Wedding Photography Checklist: Help Your Photographer Help You!
Your wedding day is filled with once-in-a-lifetime moments — and your photos will help you relive them for years to come. As your photographer, I want to make sure everything goes smoothly and nothing gets missed. That starts with a little planning ahead.
This guide will walk you through everything I need from you to capture your wedding beautifully and stress-free. From your bridal party list to your timeline and must-have shots, this is your ultimate wedding photography checklist.
✅ 1. Share a List of Everyone in the Bridal Party
Please send over a full list of everyone in your wedding party, including their roles. This helps me call out names quickly, coordinate group shots, and stay organized throughout the day.
Include names for:
- Maid of Honor
- Best Man
- Bridesmaids / Groomsmen
- Flower Girl / Ring Bearer
- Siblings or other VIPs
💡 Pro Tip: Let me know if anyone will help coordinate photo time (like a sibling or planner assistant). It’s a huge help!
📸 2. Create a Shot List of Must-Have Photos (Checklist Below!)
While I’ll be capturing plenty of candid and artistic shots, a pre-planned group photo list ensures we don’t miss anyone important.
📋 Wedding Photo Shot List:
- Bride & Groom
- Bride with each parent
- Groom with each parent
- Bride + Groom + Bride’s Parents
- Bride + Groom + Groom’s Parents
- Bride + Groom + Both Sets of Parents
- Bride + Groom + Grandparents
- Bride + Groom + Siblings
- Bride with Siblings
- Groom with Siblings
- Bride + Bridesmaids
- Groom + Groomsmen
- Entire Bridal Party
- Bride + Maid of Honor
- Groom + Best Man
- Flower Girl / Ring Bearer
- Any special relatives or family friends
- Cultural or religious groupings
- Friend groups (college, high school, etc.)
- Extended family (aunts/uncles/cousins)
- Pets (if they’re included!)
✅ Please send me your customized list at least a few days before the wedding. We’ll also review it together during our final planning call.
📱 3. Share Key Contact Info (Especially for Coordination)
Sometimes I need to round people up quickly or double-check timing. It’s incredibly helpful to have contact info for these two roles:
- Maid of Honor – Name & Cell Number
- Best Man – Name & Cell Number
If someone else is helping coordinate family or group shots, let me know that too. These point people make everything run smoother.
🕒 4. Send the Final Wedding Timeline
Please share your full wedding day timeline once it’s finalized — ideally created by your planner, but I’m happy to assist if needed.
- Arrival time and prep details
- Ceremony start time
- Photo sessions (pre-ceremony, cocktail hour, etc.)
- Reception start and key events (first dance, speeches)
- Sunset time (for golden hour portraits!)
- Any special events or surprises
💡 If you don’t have a planner, I can help build a simple timeline based on your photo needs.
🎉 5. Let Me Know About Any Fun or Personal Photo Ideas
Your wedding is unique — let’s make sure your photos reflect you. I love when couples share personal, fun, or meaningful ideas.
Let me know if you want to include:
- A first look with a parent or sibling
- Champagne pop with the bridal party
- Private last dance
- Cultural traditions or ceremonies
- TikTok/Pinterest-inspired poses or ideas
- Props, signs, or pets
No pressure to plan every detail — but even a few ideas help me capture what matters most to you.
💍 6. Bonus Tips to Make Photo Time Smooth & Enjoyable
- Have your details ready: Dress, rings, shoes, invitation, vow books, etc. laid out when I arrive.
- Build in buffer time: Weddings often run a little behind — padding the schedule keeps things calm.
- Designate a helper: Someone who knows both sides of the family can help gather people fast.
- Let me know about surprises: Fireworks? A dance routine? Secret vows? I’ll be ready to capture it all.
Let’s Make It Easy, Fun, and Beautiful
My goal is to document your day authentically — the big moments, the little details, and all the emotion in between. With a little prep, we’ll ensure every must-have moment is captured and you can fully enjoy your day.
📬 Have questions or ready to send your info? Just shoot me a message — I’m here to help.
